Parent Handbook

1. Welcome Letter

Dear Seasons Schoolhouse Family,

Welcome — and thank you for being here. Whether you are a new family just beginning your journey with us, or a returning family stepping into another year, I want you to know how deeply I value your presence in this community.

Seasons Schoolhouse was born out of a simple but powerful belief: that children learn best when they are fully immersed in a joyful, engaging environment, that families grow stronger in community, and that the homeschool journey — while beautiful — doesn’t have to be walked alone.

This handbook is your guide to how we operate, what we expect of one another, and how we care for the children and families in our circle. Please read it carefully and hold onto it as a reference throughout the year.

I am so honored to do this alongside your family.

With gratitude,
Danyelle Holt
Founder, Seasons Schoolhouse

2. Mission & Vision

Mission: To provide a warm, faith-informed enrichment community for homeschool families in Flagler County, where children learn through immersive, hands-on experiences and families grow stronger together through shared purpose and intentional community.

Vision: To grow a thriving, multigenerational community of homeschool families in Flagler County — one where children are known, parents are connected, and every season brings deeper roots and new growth. As Seasons Schoolhouse grows, so does our ability to serve more families, expand our experiences, and strengthen the homeschool community around us.

Philosophy: We believe education is not a product to be delivered — it is a life to be lived. At Seasons Schoolhouse, learning is immersive, joyful, and unhurried. We view the world through a Biblical worldview, recognizing God as Creator, which shapes how we observe, explore, and appreciate everything around us. We do not rush through content — we dwell in it. We do not simply teach skills — we experience them together. Learning here is relational, seasonal, and deeply rooted in the real world.

3. Program Overview

What We Are

Seasons Schoolhouse is a bi-weekly homeschool enrichment program based in Flagler County, Florida. We are not a school. We do not replace what your family is already doing at home — we enrich it. Our program is built to complement any homeschool method or philosophy, adding depth, community, and real-world experience to your child’s education.

Who We Serve

Homeschool families with children in 3rd through 8th grade who share our vision for intentional, faith-informed, community-centered learning. We welcome families of all homeschool backgrounds and approaches.

Meeting Schedule

We meet bi-weekly throughout the program year, August through May, with a Kick-off gathering in August and an End of Year Celebration in May. Most gatherings and field trips take place within Flagler County. Some field trips may extend into surrounding areas or beyond county lines for educational purposes — these will always be communicated in advance through Band.

Current Year

We are currently accepting enrollments for the 2026–2027 school year.

4. Meeting Structure & Expectations

Each Seasons Schoolhouse gathering is a purposefully planned half-day of enrichment. We typically meet from 10:00 AM to 12:30 PM. Times may occasionally vary for special events, parties, or field trips — any changes will always be communicated in advance through Band.

Typical Gathering Flow

Arrival & Welcome — Families arrive, children reconnect, and the day begins warmly
Structured Teaching Time — We open as a group with an introduction to the day’s topic, connected to our current yearly theme
Hands-On Activity — Students engage with what they’ve learned through building, creating, observing, or experimenting together
Free Play & Social Time — We close with unstructured time for children to explore, connect, and enjoy one another — outdoors when possible

What to Bring

Water bottle
Lunch and snacks for your children
Any supplies communicated in advance via Band

Punctuality

We know that life with a family is beautifully unpredictable — and we get it. We simply ask that families do their best to arrive on time, as our gatherings are community-driven and flow best when everyone is present from the start. If something comes up and you are running behind, please reach out to the program leader through Band so we know to expect you. We would always rather see you late than not at all.

5. Parent Participation

Seasons Schoolhouse is built on the foundation of community — which means it runs because parents show up and contribute. Active participation is not optional; it is the foundation of everything we do together.

Expectations for All Parents

Be present at gatherings for the duration of the program
Participate actively in activities alongside your children
Contribute to the program through shared responsibilities such as setup, cleanup, and preparation when needed
Respond to Band communications in a timely manner
Support the community by bringing a spirit of service and collaboration

Families who consistently do not participate may be asked to step back from the program. This is a community effort, and every family’s contribution matters.

6. Attendance Policy

We believe that consistency is one of the greatest gifts a family can bring to this community. Because our program is built around relationships, rhythm, and shared experience, regular attendance matters — not as a rule for the sake of rules, but because every family’s presence contributes to the experience of every other family in the room.

Attendance Expectation

We ask that families maintain a minimum of 75% attendance throughout the program year. For the 2026–2027 school year, this means families may miss no more than 4 gatherings out of 19 scheduled meetings. Attendance will be taken at each gathering.

We know that life happens — and we hold this expectation with grace. The 75% policy exists not to penalize families, but to protect the integrity and consistency of the community for everyone enrolled.

Excused Absences

Illness (please do not attend if your child or any family member is unwell — see Health & Illness Policy)
Family emergencies
Pre-communicated conflicts notified as early as possible through Band

Communication

All absences should be communicated through Band as early as possible. If a family falls below the 75% attendance threshold, the program leader will reach out for a conversation. Our goal is always to find a path forward together — but consistent unexcused absences may result in a conversation about continued enrollment.

7. Health & Illness Policy

The health and wellbeing of every child and family in our program is a shared responsibility. We ask that families take this seriously and err on the side of caution.

Please Keep Your Child Home If They Have:

Fever within the last 24 hours
Vomiting or diarrhea within the last 24 hours
Active, contagious illness (pink eye, strep, flu, etc.)
Any unexplained rash or symptoms
Had a lice treatment within the past week — please notify the program leader before attending

Medications & Allergies

Parents are responsible for managing their children’s medications during gatherings. Please communicate any known allergies, dietary restrictions, or medical needs to the program leader before the school year begins. Because gatherings often involve food and cooking activities, this information helps us keep every child safe and included.

8. Child Safety & Supervision

The safety of every child is our highest priority. Parents are present at all gatherings and share responsibility for the supervision and safety of all children.

General Guidelines

All parents are responsible for supervising their own children at all times
Children should remain within the designated gathering area at all times and should not leave without a parent or guardian
Children should not be left unattended at any gathering
Any safety concerns should be raised immediately with the program leader
We maintain a safe, respectful environment for every child — unkind behavior, bullying, or unsafe conduct will be addressed promptly

Emergencies

Parents are present at all gatherings and are responsible for their children’s safety and medical decisions at all times. In the event of an emergency, parents are expected to take the appropriate action for their child. Please ensure your emergency contact information is up to date and shared with the program leader at the start of the year.

Parent Responsibility & Discipline

Seasons Schoolhouse is a community program — not a drop-off experience. Each parent is responsible for their own child’s behavior during gatherings, field trips, and parties, and parental presence and engagement at sessions is part of what makes this feel like a family.

If concerns arise about another child’s behavior, we ask that parents speak directly with that child’s parent — not with the child. Seasons Schoolhouse leadership will help mediate if needed.

If a behavioral situation escalates, we will work with the family privately to resolve it in a way that supports the child, the family, and the community.

Firearms & Weapons

For the safety of every child and family, firearms, ammunition, and weapons of any kind are not permitted at Seasons Schoolhouse gatherings, field trips, or parties. This policy applies to all attendees — parents, children, and guests — regardless of any permit or personal carry practice. Exceptions are made only for on-duty law enforcement.

9. Assumption of Risk

Seasons Schoolhouse gatherings include a range of activities — hands-on learning, outdoor play, nature walks, field trips, and community events. Like any active, real-world experience, these carry inherent risks.

By enrolling, families acknowledge that:

Participation in Seasons Schoolhouse activities involves inherent risks that cannot be fully eliminated
Parents remain responsible for their own children’s safety, supervision, and medical decisions at all times
Seasons Schoolhouse LLC, its leadership, host families, volunteer facilitators, and venue hosts are not liable for injuries, illnesses, or losses arising from participation, except in cases of gross negligence or willful misconduct
Families agree to carry their own medical insurance and emergency coverage for their children

This acknowledgment is part of what allows us to gather freely, explore openly, and trust one another in community.

10. Communication

All enrolled families will be added to our private Band community, which serves as our primary communication platform. Band is where you will find:

Gathering announcements and reminders
Supply lists and preparation notes
Group chat and community updates
Shared photos from gatherings
The live, up-to-date calendar

We ask that all families download the Band app and check it regularly. Important announcements will not be repeated via email or other channels.

For questions or concerns outside of Band, you may reach Seasons Schoolhouse at danyelle@seasonsschoolhouse.org or (386) 227-6849.

11. Code of Conduct

Seasons Schoolhouse is a place of warmth, respect, and community. We ask every family — parents and children alike — to uphold the following standards.

For Children

Treat every person with kindness and respect
Care for shared spaces and materials
Participate with a willing and open spirit
Use kind words and resolve conflicts peacefully

For Parents

Speak about other families and children with respect — always and in all settings
Respect program leadership and any guest teachers or facilitators who come to serve our community
Encourage families to resolve conflicts amongst themselves first, with grace and direct communication. If a resolution cannot be reached, bring the concern to the program leader
Model the behavior and spirit you hope to see in your children
Out of respect for our children and families, we ask that parents refrain from smoking or vaping during gatherings and be mindful of language in the presence of children

Conduct that is consistently harmful to the community — whether from a child or a parent — may result in a conversation about continued enrollment. We seek to handle all concerns with grace and directness.

Grievance & Conflict Resolution

When concerns or conflicts arise between families, we ask that they be handled in the following order:

Direct conversation first. Parents speak directly and privately with the other family involved, with grace and assumed good faith.
Program leader if unresolved. If the concern cannot be resolved between families, bring it to Seasons Schoolhouse leadership. A private conversation will be scheduled to work toward a resolution.
Resolution or withdrawal. Most concerns resolve through honest conversation. If a situation cannot be resolved in a way that supports the community, leadership may discuss continued participation with the family privately.

We ask that concerns not be discussed in group chats, parking lots, or with other families before going through these steps. Direct, grace-filled communication protects everyone — especially the children.

12. Photo, Media & Privacy

The privacy of every child in our program is deeply important to us. Throughout the year we capture moments from our gatherings, field trips, and parties — photos and videos of learning, play, and community that help us remember our time together and share the Seasons Schoolhouse experience.

By enrolling, families grant Seasons Schoolhouse LLC permission to use photos and videos of their child(ren) for:

Program promotion (website gallery, social media, recruitment materials)
Internal documentation (session recaps, community updates)
Moments shared with enrolled families through our Band community

Our commitments to every family

Children’s full names are never published alongside photos
Religious or personal views of individuals are never attributed publicly without explicit permission
Photos shared within Band are for enrolled families only and should not be re-shared publicly without consent of all families pictured
Families may opt out of public photo use entirely by indicating so during the Annual Family Update
Families may request specific images be removed at any time by emailing danyelle@seasonsschoolhouse.org

If you have concerns about a specific photo, please reach out to the person who posted it directly. If the concern cannot be resolved, bring it to Seasons Schoolhouse leadership.

13. Enrollment, Withdrawal & Removal

We want every family’s time at Seasons Schoolhouse to be a good fit — for the child, for the family, and for the community.

Enrollment happens annually. Each spring, currently enrolled families are invited to confirm enrollment for the following year before new families are considered. Enrollment is complete when the August tuition installment, parent fee, and signed acknowledgment are received. Tuition, payment options, and refund policies are detailed in §14 Fees & Payment.

Withdrawal is handled privately and with grace. If your family decides Seasons Schoolhouse is no longer the right fit mid-year, please reach out to program leadership directly — we’ll talk it through together. Notice timing and refund details are covered in §14.

Removal is rare and always a last step. If a situation cannot be resolved through our Grievance & Conflict Resolution process, or if ongoing conduct is consistently harmful to the community, leadership may ask a family to step away from the program. Such conversations are always held privately, with care, and never in front of children.

14. Fees & Payment

We want fees at Seasons Schoolhouse to feel as warm and clear as everything else about our community. What you see here is what you’ll pay — there are no surprise charges or hidden costs throughout the year. Together, tuition and the parent activities fee cover the full cost of participation.

Student Tuition

Tuition is $500 per student for the school year, paid in two installments:

$250 in August, due before the first meeting of the school year
$250 in December, due before the second semester begins in January

Student tuition is eligible for reimbursement through Step Up for Students (submitted via the EMA platform after enrollment).

Parent Field Trip & Experiential Learning Fee

A $100 parent fee per attending parent covers admission and participation costs for our field trips and experiential learning activities throughout the school year. This fee is paid in full in August and is not split into installments.

At least one parent from each family joins us for these activities — parent involvement is part of what makes our community feel like community, and shared experiences out in the world are some of the most meaningful moments of our year together.

What Your Fees Cover

Student tuition covers:

Student materials and supplies
Social gatherings and celebrations
Field trips and experiential learning activities
Instructional materials

The parent fee covers:

Parent admission and participation costs for field trips and experiential learning activities throughout the school year

Payment Options

Most families pay in installments — August and December for tuition, plus the parent fee in August. Families who prefer to pay everything in one lump sum in August are welcome to do so; just let us know at enrollment.

Invoices & Receipts

A tuition invoice and receipt are generated automatically for each installment. Parent fee invoices and receipts are available on request — just reach out and we’ll send one your way.

We bill student tuition and the parent fee on separate documents. Step Up reimburses student tuition but not parent participation fees, so keeping them on separate paperwork makes the reimbursement process easier for families using the scholarship.

Late Payments

Life happens, and we hold these dates with grace — but the dates do matter, because they keep the program running steadily for everyone.

Days 1–7 past due: a grace period, with no penalty and no action taken
Day 8: participation pauses, and a $25 reinstatement fee applies
Participation resumes the moment the account is brought current

If your family is facing hardship, please reach out before the due date so we can talk through options together. We would much rather have a quiet conversation in advance than need to pause your child’s participation.

Withdrawal & Refunds

Once a payment has been made, it is non-refundable. Families who withdraw mid-year are not obligated to pay any remaining unpaid installments.

If your family needs to withdraw before the second semester, written notice must be received by December 1 to cancel the December installment. If we have heard nothing and no payment is made by the due date, we will treat that as a withdrawal — no further action is required from your family.

Refund Exceptions

Refund requests may be considered for documented circumstances, including:

Serious medical condition of a student or immediate family member
Active-duty military PCS relocation
A non-military family relocation out of the area
Death in the immediate family

Documentation appropriate to the circumstance is required, and these requests are reviewed individually.

Example Family Costs

A few common scenarios, for a quick sense of what your year would look like:

Family	August	December	Total
1 student, 1 parent	$350	$250	$600
1 student, 2 parents	$450	$250	$700
2 students, 1 parent	$600	$500	$1,100
2 students, 2 parents	$700	$500	$1,200

15. Acknowledgment

By enrolling in Seasons Schoolhouse, families agree to have read, understood, and committed to the guidelines outlined in this handbook. We ask that both parents review this document and sign the acknowledgment form provided at enrollment, or complete the digital version linked in Band.

This handbook may be updated from time to time. Families will be notified of any significant changes through Band. The most current version will always be available on this page.

Last updated: 2026 · Seasons Schoolhouse LLC · Palm Coast, FL

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